Now more than ever, we need to be on guard. People are saying the transition has gone pretty well. Are you sure, though? Do you know for a fact that your technology is secure? We can not afford to be hacked and have to spend a large sum of money to resolve it. With more companies taking upwards of 15% pay decrease, imagine what a $100,000 hack would cost. The hours of downtime to restore your infrastructure, and the money spent to ensure you are now secure adds up quickly. Ask anyone that has seen this happen. Remember, you don't know what you don't know. Depending on your current IT, do you trust they have secured all your data? One way to test is when the last time you talked about it was? If that conversation has not happened in the last couple weeks or they have not proactively sent you information to share with your employees, you are not secure. Here are four things to make sure you are protected and heading in the right direction.
Spam Filtering with ATP (Advanced Threat Protection)
ATP is easy to turn on if your Spam filter has it. Tell your IT provider to turn it on. ATP will save your employees when they click a bad link. It opens and test's the link in your web browser before it can do damage. ATP is available within office 365, we have seen success with additional features with spam filters outside of office 365. If you are not using office 365, check with your current spam filter to make sure this feature is on.
Two Factor Authentication
There are lots of options here as well; we have talked about this before. 2FA is critical now more than ever. Imagine stopping automated attacks to your email or data. Office 365 does have free options but does not protect onsite data, and we recommend software like DUO to enable this feature that costs per user monthly. We recommend them because of their ease of use and the ability to manage them. You can ensure your data is safe while also making sure it is not too inconvenient for users. Either an app or a text is all they will need.
Virtual Meetings Settings
We are all using some platform Zoom, Teams, Slack, and Gotomeeting. All of these are open targets for hackers; we recommend making sure all meeting titles are generic so hackers, if they do see a meeting, are not tempted to try and get in. We also recommend no transferring of files over these meetings. Teams is excellent because you can collaborate on one document. Others have this ability as well. Lastly, we recommend creating a lobby so the meeting moderator can approve who enters and not starting meetings before the person in charge of the meeting arrives. Simple best practices to secure your companies data while we collaborate more than ever in virtual meetings.
Data Access in the Cloud
When companies moved data in the cloud years ago, they did not realize they were already working remotely. So now that everyone is home, the transition and performance they are getting during COVID-19 is no different than when they were working from the office. Moving your servers to the cloud makes your office a remote location. The only difference between your home and the office is a direct connection between your firewall and the data center. That is the reason we use VPN or RDP for home work stations. Moving to a hybrid approach when dealing with the cloud. Will now set you up for success moving forward. If your data is on a server at your office and no one is there, anyone could come in and take it, making it less secure. Ask your provider what Tier their data center is before moving it into their cloud. Anyone in a Tier 3 or Tier 4 center has invested in their infrastructure. They are going to be able to provide a much more reliable and secure environment than your office.
We have more technology options than ever to try and keep the communication going between employees. A lot of people are becoming closer than ever to their team. So let's make sure we keep the positive momentum moving forward.